How to Start Your Email Properly

How to Start Your Email Properly

When writing a letter, its beginning, that is, greeting the addressee, plays an important role. Therefore, in order to write the proper letter from the etiquette point of view, you need to know some rules. Always remember that the form of appeal in the letter depends on the degree of familiarity or kinship with the person to whom you are addressing the letter. Here is the general greeting model:

Dear (My dear) + the name of the addressee

As a rule, the polite greeting is expressed by the forms Mr., Mrs., Miss, Ms., Sir, Madam, which are used only with the last name. Greeting your partner, write "Good afternoon" or "Good morning," you can also write "Hello." If you write a letter to a friend, you can use “Hi!” However, if you deal with business correspondence, choose a more restrained form. Remember, knowing the rules of ethics of communication, you can create a good impression of yourself, and people will perceive you as a serious and responsible business partner.

How to End Your Email Correctly

Emails (both business and friendly ones) are usually written in a more free form than ordinary letters. Remember to mention a topic, which should reflect the purpose of the letter in a few words. The content of business letters should be brief and clear. If there are any attachments to the letter, do not forget to note this fact in the text of your email. At the end of a friendly email, use the same phrases as in an informal regular letter. There are several ways to end electronic business letters, for example:

  • Regards;
  • With kind regards;
  • Best regards;
  • Kind regards.

In official (business) letters, you must also include your full name, organization, and contact information.


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